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Welcome to your state of art floor planner and seating assignment
Note: Before you start please take a minute to read this very important information.
We highly recommend that you contact your reception hall vendor and ask for the schematics of the layout of your hall and the following information:
- The overall dimensions of your hall.
- The number of guest your hall will hold.
- The size of your dance floor and stage if available, as well as where they are located in the hall.
- You should also know where the following is located; the kitchen, bar, bathrooms, exits, front and rear entrances, inner walls if any, what type of table they supply you with and the size of the tables and the number of people sitting at each table.
Let’s Get Started
There is a tool pallet that contains icons that represent objects. All objects in the tool pallet work the same. You click on an object to select it and click again to place in onto the floor work area. If you hover your mouse over the toolbar icon for a few seconds you will see what the tool is for.
#1, Set Hall Size
Size the Hall to your desired width and length by grabbing the resize handle in the bottom right hand corner of the screen. You will notice there is a grid pattern on the work area with a ruler around the edges with the zero point at the top left of the work space. 1 Square Grid = 1 Foot. Using the Grid pattern as a guide, drag your hall size to the appropriate size according to your venue measurements. This will be your hall layout size. All the rest of your objects must stay inside this boarder to ensure your hall stays to scale.
#2. Add Objects to Work Space
Now chose your Stage or dance floor by clicking it in the tool pallet and click to drop in on the floor layout. Drag the corner to the proper size provide to you by your hall vendor. You can move it into place very easily.
If you have a stage, follow the same procedure as the Stage or Floor Size process. Just click to select the object, and then click to drop it onto the floor layout. Drag to proper size and move into position.
#3. Chose the proper size tables.
You will need to know the size and how many people will be sitting at each table. The standard sizes are; 4 ft. seating 6-8 per table or 5 ft. seating 8-10 guest, or 6 ft. seating 10-12 guests.
#4. Seating Guest at Tables
Click on the guest icon located in the tool palette, second icon from the bottom. The guest list will open.
Click on the guest icon beside the name, then drag the icon to the seat you want that guest to sit at. You must be precise to release the icon right on the guest chair at a table to seat them at that spot.
To add groups click the group icon and place the icon on a chair at a table you want your group to sit at. The entire group will be placed at that table. In the event there is not enough room at the table for everyone you will have to choose a different table with enough space for the group.
Click the guest's name that you wish to seat at a table. Once you click the guest's name, it will appear in bold. You can then either click the table or a specifc seat and the guest will be seated at the table. You can turn this feature off and just use the drag and drop seating by unchecking the "Turn On Click Seating" checkbox in the Seating Guest List.